ARTICLE V - STATE and EXECUTIVE COMMITTEES

Section E: Duties

3. State Chairman.   The State Chairman shall:

  • Be the chief executive officer of the Party and Chairman of the State Committee.
  • Issue the call for all general meetings of the Party, the State Committee, and the Executive Committee meetings and shall preside, if present, at all such meetings.  If, in the opinion of two-thirds (2/3) of the remaining Executive Committee members, the State Chairman fails to issue the call on a timely basis for a State Committee, State Convention, or other meeting called for in these Bylaws, then the Executive Committee can issue the call by a 2/3 vote of the remaining members of the Committee.  Any member of the Executive Committee may initiate a call for discussion on the matter by properly notifying the other members of the Committee including the current Chairman.  If the Committee determines the need to issue the call for such a meeting independent of the Chairman, then the Committee will also determine which person on the Committee will issue the call to the State Committee and/or the membership at large as appropriate. 
  • Observe and enforce the Bylaws and rules of the Party.
  • Establish Positions and Committees with the approval of the Executive Committee that will better facilitate the goals and mission of the Party.
  • Appoint and remove as necessary all staff members, other State Party Positions, and the members of all standing and special committees.  All appointments of the State Chairman shall be subject to approval of the Executive Committee unless that power is specifically granted otherwise in these Bylaws.
  • Appoint an Acting Secretary in the absence of the State Secretary for any meetings requiring an official record of the proceedings.
  • Be an ex officio member of all committees.
  • Be the Party’s primary liaison, along with the Vice-Chairman, to the State’s elected officials to the U.S. Senate and all State-wide elective offices to include such offices as Governor, Lt. Governor, Secretary of State, State Treasurer, Attorney General, and Supreme Court Justices among other similar Ohio state elected offices. 
  • Act as necessary to promote the mission, goals, and functions of the Party.

4. State Vice Chairman.  The State Vice Chairman shall:

  • Become the State Chairman in the event of a vacancy in that office.
  • Act on behalf of the State Chairman in the event of absence of the State Chairman at any official State Party function.
  • Be the Party’s primary liaison, along with the Chairman, to the State’s elected officials to the U.S. Senate and all State-wide elective offices to include such offices as Governor, Lt. Governor, Secretary of State, State Treasurer, Attorney General, and Supreme Court Justices among other similar Ohio state elected offices. 
  • Perform other duties the State Chairman may prescribe.

5. State Secretary.  The State Secretary shall:

  • Be the chief clerical officer of the Party.
  • Record all proceedings of the State Committee, State Executive Committee, and the State Convention, which shall become and remain the property of the State Committee.
  • Keep, or otherwise make arrangements for storing, all official Party documents plus records of meetings including all past records provided by previous State Secretaries, and provide such documents or meeting records, or copies thereof as appropriate, to the State Chairman, the State Executive Committee, or the State Committee upon request.
  • Provide copies in a timely manner, which may be electronic unless otherwise requested, of all official Party meetings to members of the State Party for review and future approval
  • Be responsible for keeping all membership records. This responsibility may be facilitated by the appointment of a Membership Secretary.  Such Secretary will be appointed by the Chairman and will be severally responsible to Chairman and Secretary, in that order, for direction in fulfilling his duties and responsibilities.
  • Perform other duties the State Chairman may prescribe.

6. State Treasurer.  The State Treasurer shall:

  • Keep the financial records for the party.
  • Provide a financial summary to the State Committee in advance of each semi-annual meeting of the Committee.
  • Be responsible for fulfilling federal, state, and local financial disclosure requirements, as applicable.
  • At the direction of the State Chairman, issue all checks in payment of Party obligations.
  •  In conjunction with the Chairman and Assistant Treasurer, prepare a biennial state budget for the Executive Committee to present to the State Committee prior to each semiannual State Convention.  The State Committee is to approve the budget which will then be presented to the membership at each State Convention for the succeeding two years.
  • Perform other duties the State Chairman may prescribe.

7. State Assistant Treasurer.  The State Assistant Treasurer shall:

  • Become the State Treasurer in the event of a vacancy in that office.
  • Perform duties as directed by the State Treasurer to assist him in the performance of his duties
  • Act on behalf of the State Treasurer in the event the State Treasurer is unable to fulfill his duties
  • Assist the State Treasurer and Chairman in preparing the biennial state budget to present to the Executive Committee.
  • Perform other duties the State Chairman may prescribe.